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appropriate. Most importantly, the staff members who
were involved are at the table. Throughout the pro-
cess, senior leaders are visible. This forum provides an
opportunity for staff members to share their story.
Because the underlying cause of most critical events is
often multifactorial with more than one discipline
involved, it is particularly beneficial to have all of
the staff closest to the event or at the ‘‘sharp end’’ of
the error sharing their stories together. When these
stories are conveyed in this type of forum, a level of
learning takes place that is powerful and enduring.
The RCA process asks why—and why again. For
example, if poor communication is identified as a
contributing factor, human factor issues are assessed.
Was the nurse or pharmacist distracted because the
work area was overcrowded, or were there too many
competing demands because of inadequate staffing?
The contributing causes are then identified, and an
action plan is developed.
senior clinical or administrative leader should also be
present for the most complex cases. The clinician
serving as the spokesperson should be prepared for
the presentation of facts and anticipated questions.
It is important for organizations to plan for ques-
tions regarding compensation by patients and families
for damages as a result of the medical error. Each
medical error differs in complexity and losses or
damages to patients; therefore, risk managers, medical
ethicists, and hospital lawyers need to be involved in
the review of the most complex errors. An important
principle that should serve as an underpinning of the
entire process is that the error occurred, the patient and
family have a right to be angry or upset, and that the
organization must respond in a meaningful way. Dur-
ing the meeting, an apology should be made and an
assurance given that a full analysis of the events
leading to the error will take place. It is critical to plan
follow-up meetings with the patient and family. It will
more often than not be necessary to address questions
and concerns as additional information becomes avail-
able and as patients and family members have an
opportunity to comprehend the full nature of the event.
The clinicians involved in the error will also require
follow-up. Feelings of guilt, blame, lack of confidence,
and despair often follow for a clinician involved in a
medical error despite the understanding that poor
systems may have played a role. Clinicians should
have an opportunity to debrief after the event and have
support provided on an ongoing basis.
Patient and family disclosure
Disclosing medical errors to patients and families
is one of the primary actions required by clinicians
and health care administrators after the discovery of
an error. Promotion of a culture that supports a non-
punitive approach to medical error reporting provides
the necessary foundation to support staff in openly
discussing adverse outcomes. A nonpunitive report-
ing culture supports accountability at the individual
and system levels.
Assuming that a culture of nonpunitive reporting
exists, clinicians and other staff will be guided by
disclosure policies in the event of a medical error.
Disclosing these events is a demanding, stressful
process that must be guided and supported in a
sensitive and assertive manner by clinical and admin-
istrative leaders. Several steps must be taken. First, the
primary physician and nurse involved in the care of
the patient should be contacted immediately after the
discovery of an error. Second, the error should be
reviewed carefully in a multidisciplinary conference
by phone or in person to assure that what is believed to
have occurred actually did. Errors should be disclosed
to patients and family members as soon as is rea-
sonably possible, typically within 24 hours after the
error occurred or is discovered. Third, a formal root
cause analysis must be conducted in a forum invol-
ving all possible links to the cause of the error.
The meeting with the patient and family is often a
very difficult and stressful event and, depending on
the situation, may occur before all of the contributing
factors are known. It is very important that the
attending physician and primary nurse be present at
the family meeting, if at all possible. In addition, a
Patient and family involvement
Perhaps one of the most dramatic efforts at DFCI
has been the introduction of formal participation by
patients and families in patient care [10]. An Adult
Patient and Family Advisory Council was begun in
1997, and a Pediatric Council was started in 1999. The
adult council consists of 15 patients and family
members and nursing and physician staff members.
The council has participated in a wide range of
projects, including parking fees, billing systems,
emergency procedures, waiting times, and a news-
letter. The council has it own office, and members
conduct patient care rounds, asking patients and
family members about their experiences at DFCI and
Brigham and Women’s Hospital where inpatient care
takes place. Council members meet regularly with
first-year oncology fellows to share their experiences
and participate in other forums as requested by staff.
The council’s involvement and, consequently, the
patient’s point of view are hard-wired into the DFCI
system through council members’ involvement on
three standing committees: the Adult Oncology Clini-